Outsourced Bookkeeping Services for US Businesses A Full Team, Not One Hire
Outsourced bookkeeping services from a dedicated team: a bookkeeper, a reviewer and a client manager who close your books every month, on a timetable you can plan around.
- Three person teamBookkeeper, reviewer, manager
- Written security planFTC Safeguards Rule
- Your softwareQuickBooks, Xero, Zoho
Big Accountants provides outsourced bookkeeping services to US businesses and accounting firms. You hand over the transactions, statements and questions. We return reconciled books, reviewed reports and a clear record of every adjustment, each month without fail.
Outsourcing your bookkeeping replaces a single point of failure with a process. Work is split between a bookkeeper who prepares the month, a second accountant who reviews it and a client manager who owns the relationship, so holidays, sick days and staff turnover never stop your close.
- Read only access to bank and card accounts
- Bills, receipts and sales data
- Answers to one batched question list
- Reconciled books every month
- Reviewed financial statements
- A close checklist and adjustment log
Why Businesses Outsource Bookkeeping
Outsourcing is no longer mainly a cost decision. Large buyers now outsource to reach skilled people they cannot hire fast enough, and the same logic applies to finance teams of every size.
What Our Outsourced Bookkeeping Services Cover
Choose the full monthly cycle or the pieces your team cannot keep up with. Scope is written into your engagement letter before work starts.
Transaction recording
Sales, expenses and transfers coded to your chart of accounts.
Reconciliations
Bank, card, loan and merchant accounts matched to statements.
Accounts payable
Bills entered, approvals tracked and payment runs prepared.
Accounts receivable
Invoices issued, payments applied and aging followed up.
Month end close
Accruals, prepaid expenses and payroll journals posted on schedule.
Management reports
Profit and loss, balance sheet, cash flow and budget variance.
1099 vendor tracking
Contractor payments tracked for Form 1099-NEC reporting.
Year end package
Reconciled books and schedules ready for your tax preparer.
How Our Outsourced Bookkeeping Team Is Structured
Every client gets the same three roles. Nobody reviews their own work, and nobody is the only person who knows your books.
Bookkeeper
Records transactions, prepares reconciliations and drafts the month end entries for your business.
Reviewer
A second accountant checks every reconciliation, unusual balance and adjustment before anything reaches you.
Client manager
Your single point of contact. Agrees the timetable, sends one batched question list and walks you through the reports.
Offices in Farmers Branch, Texas, Northampton, UK and Kochi, India, with client support during US business hours. See about Big Accountants for the full team.
A Month End Close You Can Plan Around
A typical monthly timetable. Your exact dates are agreed at onboarding and written into the engagement.
- Days 1 to 3
Collect
Statements pulled, bank feeds checked and missing documents requested in one list.
- Days 4 to 7
Prepare
Transactions coded, accounts reconciled and month end entries drafted.
- Days 8 to 9
Review
A second accountant reviews the close and clears every open item.
- Day 10
Report
Financial statements and the close checklist delivered to you.
Security and Data Protection for Outsourced Bookkeeping
Handing over financial data should not mean losing control of it. The IRS reminds tax and accounting professionals that, as financial institutions under the Gramm-Leach-Bliley Act, they are legally required to keep a written information security plan, and we build ours on IRS Publication 5708.
Where tax return information is involved, we follow the consent and safeguard rules in Treasury Regulation 301.7216-3 before any of it is handled outside the United States.
- Role based accessStaff see only the clients they serve
- Multi factor authenticationOn every system that holds your data
- Encrypted document exchangeNo statements sent by plain email
- Read only bank accessWe never need to move your money
- Written security planReviewed and tested every year
In House vs Outsourced Bookkeeping
Each model can work. The real differences are review, continuity and how much of your time the books consume.
| Factor | In house bookkeeper | Freelancer | Big Accountants |
|---|---|---|---|
| People on your books | One employee | One person, shared with other clients | Bookkeeper, reviewer and client manager |
| Independent review | Rarely | None | Second accountant on every close |
| Holidays and turnover | Close stops, then rehire | Close stops | Team based cover |
| Security controls | Your responsibility | Varies widely | Written security plan and MFA |
| Cost | Salary, benefits, payroll tax and recruiting | Hourly, often variable | Competitive fixed monthly fee, hourly or per task |
Outsourced Bookkeeping for Accounting Firms
Accounting firms use our team to absorb monthly bookkeeping so their own staff can focus on tax, advisory and review. We work inside your software and your procedures, under your firm’s name, and your client relationships stay yours.
- White label delivery under your brand
- Your checklists, chart of accounts and review standards
- Capacity that scales through tax season
- Confidentiality and data handling agreed in writing
How to Outsource Your Bookkeeping in Four Steps
Most clients move from first call to their first reviewed close within one monthly cycle.
Free call
We learn about your accounts, software, volume and the reports you rely on.
Books review
We check the current state of your books and flag anything that needs catching up first.
Scope and quote
You receive a written scope, timetable and price before any work starts.
First close
Access is set up securely and your team completes and reviews the first month.
Books months behind? We start with catch up bookkeeping, then move you to the monthly cycle from clean numbers.
Outsourced Bookkeeping Services Pricing
Price depends on transaction volume, number of accounts, payables and receivables work and reporting needs. Every quote is fixed in writing after a free call, and our pricing is competitive.
Predictable monthly cost
The full monthly cycle for an agreed fee, reviewed only when your scope changes.
Flexible capacity
Suited to seasonal peaks and firm overflow, with time reported every month.
Defined deliverables
A set price for specific work such as a quarter of reconciliations or a year end package.
Industries and Software We Support
Our team works with US businesses and firms in these sectors, inside the platforms they already use.
- Ecommerce
- Healthcare
- Retail
- Wholesale
- Manufacturing
- Restaurants
- Construction and contractors
- Real estate and property management
- Accounting firms
- QuickBooks Online
- QuickBooks Desktop
- Xero
- Zoho Books
More Ways We Support Your Finance Function
Small business bookkeeping
Monthly books and clear reports for owner managed businesses.
Virtual bookkeeping
Fully online bookkeeping with secure document sharing.
Catch up bookkeeping
Overdue months or years rebuilt and reconciled.
Fractional CFO services
Forecasts, cash planning and KPI reporting.
See all our accounting and bookkeeping services for US businesses.
Outsourced Bookkeeping Services FAQs
What are outsourced bookkeeping services?
Outsourced bookkeeping services are bookkeeping performed by an external firm instead of an employee. The firm records transactions, reconciles accounts and prepares financial reports in your accounting software, usually on a monthly cycle.
How much do outsourced bookkeeping services cost?
Cost depends on transaction volume, the number of accounts, payables and receivables work and the reports you need. We offer a competitive fixed monthly fee, hourly billing or per task pricing, and quote in writing after a free call.
Is outsourced bookkeeping secure?
It should be. We use role based access, multi factor authentication, encrypted document exchange and read only bank access, and we maintain a written information security plan based on IRS Publication 5708.
Will I lose control of my finances?
No. Your books stay in your own accounting software and bank accounts, and you keep full ownership and admin access. We work with read only bank access and every adjustment is logged.
How quickly can you start?
Most clients complete their first reviewed close within one monthly cycle of the free call. If your books are behind, we schedule catch up work first.
Do you work with CPA and accounting firms?
Yes. We provide white label bookkeeping for accounting firms, working inside the firm’s software, procedures and review standards while the firm keeps the client relationship.
Which accounting software do you support?
We work in QuickBooks Online, QuickBooks Desktop, Xero and Zoho Books, and can migrate your books between platforms as part of onboarding.
Where is your bookkeeping team based?
We have offices in Farmers Branch, Texas, Northampton in the UK and Kochi in India. Client support is available during US business hours, and every close is reviewed by a second accountant.
Hand Over the Books, Keep the Control
Tell us about your accounts, volume and software. We will recommend a scope, a close timetable and send a clear written quote.