Outsourced Accounting for CPA Firms and Accounting Practices More Capacity, Same Standards, Your Brand
Outsourced accounting for CPA firms that need more capacity without more hiring. Our team handles monthly bookkeeping, reconciliations and tax workpapers inside your software and procedures, under your firm’s name.
- White labelYour brand, your clients
- Your proceduresChecklists and review standards
- Seasonal capacityScale up for tax season
Big Accountants provides outsourced accounting for CPA firms and accounting practices across the US. We work as an extension of your team: preparing monthly bookkeeping, reconciliations, cleanups and tax workpapers to your standards, so your staff can focus on review, advisory and client relationships.
Most firms are not short of clients. They are short of trained people to do the preparation work, especially between January and April. We give you a reliable, trained team you can scale up and down, working in your software, following your checklists and staying invisible to your clients if you prefer.
- Monthly bookkeeping and reconciliations
- Catch up and cleanup projects
- Payroll journal and accrual entries
- Trial balances and tax workpapers
- Accounts payable and receivable support
Why Accounting Firms Outsource Preparation Work
Demand for accounting work keeps growing, and so does the number of organizations using outside teams to meet it.
Outsourced Accounting for CPA Firms: What We Take On
Preparation work your team can review rather than redo.
Monthly bookkeeping
Transactions coded and accounts reconciled for your clients.
Catch up and cleanup
Overdue months or years rebuilt to your standards.
Reconciliations
Bank, card, loan and balance sheet reconciliations with support.
Month end entries
Accruals, prepaids, depreciation and payroll journals prepared.
Tax workpapers
Trial balances, fixed asset rollforwards and supporting schedules.
AP and AR support
Bill entry, payment runs, invoicing and collections for client accounts.
Software work
Client setups and migrations in QuickBooks, Xero and Zoho Books.
Seasonal capacity
Extra hands for tax season and year end peaks.
Built for Firm Confidentiality and Compliance
Your clients stay your clients. We work under your brand, inside your systems, and never contact your clients unless you ask us to.
Where tax return information is involved, US rules on disclosure apply, including the consent requirements in Treasury Regulation 301.7216-3 for disclosures to preparers outside the United States. We work with you to keep those consents and safeguards in place, and we protect all data under a written information security plan based on IRS Publication 5708.
- White label deliveryNo contact with your clients
- Confidentiality agreementSigned before work starts
- Your systems onlyData stays in your software
- Role based accessAssigned staff per client
- Written security planReviewed every year
Hiring Staff vs Outsourced Accounting for CPA Firms
Many firms use both. Outsourced accounting for CPA firms works best for repeatable preparation work, while your people focus on review and advice.
| Factor | Hiring staff accountants | Big Accountants |
|---|---|---|
| Time to add capacity | Months of recruiting and training | Weeks to onboard to your procedures |
| Seasonal peaks | Overtime or overstaffing | Scale up and down by season |
| Review standards | Built over time | Your checklists from day one |
| Client relationship | Yours | Still yours, under your brand |
| Cost | Salary, benefits, payroll tax and training | Competitive fixed monthly fee, hourly or per task |
How We Onboard Accounting Firms
We start small, prove the quality, then grow with you.
- Week 1
Agree
Confidentiality agreement, scope, turnaround times and communication rules.
- Weeks 1 to 2
Learn
Your procedures, checklists, chart of accounts conventions and review notes.
- Weeks 2 to 4
Pilot
A small set of clients prepared and reviewed by your team.
- Ongoing
Scale
More clients added as quality and turnaround are confirmed.
Signs Your Firm Needs Outsourced Accounting Support
If two or more of these sound familiar, outsourced preparation will free your senior people.
- Senior staff spend their time on data entry
- You turn away new clients during busy season
- Monthly closes slip behind for small clients
- Hiring takes months and turnover undoes it
- Cleanup projects sit in the queue
- Partners review work that should have been right first time
CPA Firm Outsourcing Pricing
Price depends on the number of client files, transaction volume, the work involved and turnaround times. Every quote is fixed in writing after a free call, and our pricing is competitive. See how our pricing models work.
Fixed monthly fee
Ongoing client work
A set of monthly client closes for an agreed fee.
Per task
Projects
Cleanups and catch up files at a set price per file.
Hourly
Seasonal capacity
Extra preparation hours during tax season.
Services Firms Use Most
Outsourced bookkeeping
A full team closing your books every month.
Accounts payable
Bills coded, approved and paid on time.
Controller services
Month end close and internal controls.
Catch up bookkeeping
Overdue books rebuilt and reconciled.
See all our accounting and bookkeeping services for US businesses.
Outsourced Accounting for Firms FAQs
What is outsourced accounting for CPA firms?
Outsourced accounting for CPA firms means an external team prepares bookkeeping, reconciliations, cleanups and tax workpapers for the firm’s clients, following the firm’s procedures, while the firm keeps the client relationship and reviews the work.
Is your service white label?
Yes. We work under your firm’s name, inside your software and systems, and do not contact your clients unless you ask us to.
How do you handle client confidentiality?
We sign a confidentiality agreement before work starts, work only in systems you control, limit access to assigned staff and protect data under a written information security plan.
What about tax return information and consent rules?
Where tax return information is disclosed to preparers outside the United States, Treasury Regulation 301.7216-3 sets consent and safeguard requirements. We work with you to keep the required consents and safeguards in place.
Which software do you work in?
We work in QuickBooks Online, QuickBooks Desktop, Xero and Zoho Books, and follow your firm’s workflow and document management tools.
Can you scale up for tax season?
Yes. Firms often add hours for January to April and reduce them after. We agree capacity in advance so the team is trained before the peak.
How do you make sure work meets our standards?
We learn your checklists and review notes during onboarding, start with a pilot group of clients and track your review feedback so issues are fixed at the source.
How much does outsourced accounting for firms cost?
Cost depends on client files, transaction volume, the work involved and turnaround. We offer a competitive fixed monthly fee, hourly billing or per task pricing, quoted in writing after a free call.
Add Capacity Without Adding Headcount
Tell us the work you want to hand over and your busy periods. We will recommend a setup and send a clear written quote.