AP/AR Management Best Practices for Cash Flow Stability
Effective Accounts Payable (AP) and Accounts Receivable (AR) management is essential for maintaining healthy cash flow. For small and medium…
Keep your books clean, your month end close predictable, and your reporting decision ready. Big Accountants supports US small and mid sized businesses with dependable Outsourced bookkeeping and accounting for US businesses.
- US focused processes
- GAAP aligned reporting
- Secure access controls
- Clear monthly deliverables.
Who this is for?
If you are a US business owner or operator and you want reliable financial operations without building a full in house team, this service is designed for you. Our outsourced bookkeeping and accounting for US businesses is delivered through a structured monthly close, documented reconciliations, and consistent reporting. You always know what is done, what is pending, and what needs your approval.
Common reasons clients outsource:
• Your books are behind, inconsistent, or difficult to trust
• Month end takes too long, and reports arrive late
• You need better cash visibility and cleaner financial statements
• Your team is spending too much time on reconciliations and admin
• You want a professional close process and audit ready documentation
What you get each month?
You get a structured monthly cadence with defined deliverables and clear timelines.
Monthly bookkeeping deliverables
- Bank and credit card reconciliations
- Monthly close and review
- Profit and Loss, Balance Sheet, and Cash Flow statements
- Adjustments and accrual support as scoped
Optional add ons: - Accounts payable support
- Accounts receivable support
- Payroll coordination support
Accounts payable support
• Vendor setup and maintenance
• Bill capture and coding workflow
• Payment preparation for your approval, we do not pay without your authorisation
• Aging report review and priority planning
• Vendor query support, within agreed scope
Accounts receivable support
• Customer invoicing support or invoicing workflow management
• Collections support and customer statement follow up
• AR aging review and escalation rules
• Cash application support, as applicable
Payroll support
• Payroll coordination support with your payroll provider
• Payroll journal review and posting
• Payroll liability reconciliation support
• Benefits and reimbursement workflow support, within agreed scope
Tools and systems we support
We work in your existing stack and align the workflow to your approvals. Typical tools we can support includes but not limited to ;
US compliance and reporting standards
US compliance support, GAAP aligned reporting, sales tax, and 1099 readiness
We maintain GAAP aligned bookkeeping practices and consistent workpapers so your reporting is clear and audit ready. We can also support sales tax and 1099 preparation by organising records, reconciling accounts, and producing clean reports for your CPA or filing provide
US compliance and reporting standards
Our approach is built for US business expectations.
Support can include:
• GAAP aligned bookkeeping practices and financial statement presentation, based on your reporting needs
• Sales tax support coordination, such as organising reports and documentation for filings, final filing is handled by you or your tax specialist unless explicitly agreed
• 1099 support coordination, including vendor information cleanup and 1099 report preparation support
• Audit readiness support through consistent documentation, reconciliations, and workpapers
• Clear documentation standards, so a CPA, tax preparer, lender, or auditor can follow the trailNote: Tax filing and audit opinions are not included unless explicitly stated in your engagement scope.
Security and access controls
We treat your financial data as sensitive operational infrastructure.
Our standard practices can include:
• Role based access and least privilege permissions
• Separation of duties, preparation versus approval
• Multi factor authentication on all supported tools where available
• Secure document exchange, no sensitive files over unsecured email
• Data handling standards for storage, sharing, and retention
• Access reviews when team members change or offboarding occurs
If you have specific security requirements, we can align to your policy and vendor controls.
Process Invoicing
Reconcile Credit Cards
Bank Accounts
Record Inventory
Financial Reports
Tax Services
Process Weekly Bill
Process Payroll
Employee Expenses
How the engagement works?
Step 1, Discovery and onboarding
• Review your current setup, chart of accounts, workflows, and pain points
• Confirm deliverables, close timeline, and communication cadence
• Agree on responsibilities, approvals, and escalation paths
• Setup secure access, documentation, and task checklist
Step 2, Stabilise and clean up
• Fix categorisation rules and recurring entries
• Address backlog if any, based on a defined catch up plan
• Reconcile key accounts and confirm opening balances
Step 3, Monthly cadence
• Weekly or biweekly operating rhythm if needed
• Month end close and report delivery on an agreed schedule
• Ongoing improvements to reduce manual work and errors over time
Eliminate the hassle by entrusting your bookkeeping to us.
Real Bookkeepers
Transparent Pricing
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Financial Management, Accounting, and Bookkeeping Services for Small and Medium-Sized Businesses
Catch-Up Accounting
The fastest process of getting your financial records back on track.
Bookkeeping Services
Save yourself the hassle. Let us handle your bookkeeping
Financial Reporting
Strategic reporting, analysis & planning for long-term success
Accounts Payable
Leveraging extensive expertise, we optimize the entire process.
Finance & Accounting
Kick Start your accounting journey with the perfect partner
Accounts Receivable
Centralized operations, standardization, & analytics
Business Intelligence
We provide enterprise-level solutions across various verticals.
Tax Preparation
Navigate the complexities of tax regulations with our Tax Services
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We understand your individual challenges and can craft solutions to meet your specific needs.
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